VRent

Manage Your Property and Rental Processes in One Integrated Solution

Property and rental management requires companies to manage multiple interconnected processes, including contracts, changing rental terms, inflation-based increases, turnover-based rent calculations, common area expenses, guarantees, and invoicing.

Managing these processes manually increases operational workload and makes calculations and contract tracking increasingly complex.

VRent (Vinya Rent Module) is an extension developed by Vinya to manage property and rental operations end-to-end within Microsoft Dynamics 365 Business Central.

From properties and contracts to financial calculations, accounting entries, and future rental projections, VRent brings different stages of the rental lifecycle together in a single integrated structure.

What is VRent?

VRent is a comprehensive Business Central rental management solution for managing properties, property owners, rental contracts, protocols, financial calculations, and invoicing processes.

The solution connects the different processes required throughout the lifecycle of a rental agreement. It helps automate complex rental structures, particularly turnover-based rent calculations, inflation-adjusted rent increases, and common area expense management.

Property Management

Manage Your Properties Centrally

Register and manage properties directly within Business Central, including physical information such as location and square meters.

VRent allows properties to be classified using different property types and associated with their respective owners.

Multiple Property Owner Support

When a property has multiple owners, VRent supports different ownership shares, allowing complex ownership structures to be managed alongside rental operations.

Contract & Protocol Management

Manage Rental Contracts from a Central Structure

Contracts form the central relationship between a property and its tenant, represented as a customer or vendor within the system.

Contracts can define key terms including:

• Start and end dates
• Active status
• Common expenses

Manage Changing Terms with Protocols

Rental conditions can change throughout the lifecycle of a contract. VRent supports multiple protocols under a single contract to manage amendments, renewals, and changing conditions.

Protocols and protocol lines define detailed terms such as payment schedules, fixed rental amounts, currencies, and specific payment days.

Advanced Rental Calculations

Turnover-Based Rent

VRent supports rental models in which rent is calculated as a percentage of the tenant’s sales turnover.

The solution supports both turnover-based rent calculations and tiered turnover calculations with tracking matrices, enabling more complex rental agreements to be managed within Business Central.

Inflation-Based Rent Increases

Instead of manually recalculating rent at each renewal period, VRent uses defined economic inflation rates to calculate rent increases automatically.

The system supports rent increases based on annual or five-year periods, reducing the need for manual recalculation during contract renewals.

Common Area Expense Management

VRent tracks and applies rules related to common area expenses.

The system can control whether allocated expenses exceed the permitted cost per square meter, supporting more structured common expense management.

Guarantee Management

Deposits, letters of guarantee, and other securities associated with rental agreements can be tracked through VRent.

Business Central & Accounting Integration

VRent goes beyond calculating rental amounts by supporting the preparation of approved amounts for accounting.

Approved rental amounts can be prepared for posting to General Ledger, Customer, or Vendor accounts.

Approval Workflows

Rental invoices and journal entries can be reviewed through dedicated comment and approval screens before final posting.

This creates a controlled process from rental calculation through to accounting.

Rental Projections

Plan Future Rental Income and Expenses

VRent uses active contracts and defined inflation parameters to generate projections for future rental income or expenses.

These projections help property managers and businesses use rental data when planning and budgeting for future periods.

Automated Notifications

VRent integrates with mail queues and email templates to support automated email communication related to rental processes.

This allows relevant notifications to be managed through the system as part of the overall rental workflow.

Bring Your Rental Management into Business Central with VRent

From property records and contracts to protocols, complex rental calculations, accounting processes, and future projections, VRent brings your rental management processes together within Microsoft Dynamics 365 Business Central.

Manage your rental operations in a more controlled, systematic, and efficient way with VRent.